MEDITECH Expanse EOD Posting File

File Format: Tab Delimited Text, no header or footer
File Access: Upload via Batch Desktop and FTP
File Naming Logic: ClientName_YYYYMMDD
Special Characters: Remove tabs from fields before file generation to avoid special characters breaking the file.

There are two versions of the File Specification:

• “Account” = MEDITECH Expanse Encounter Posting File
• “Guarantor” = MEDITECH Expanse Guarantor Posting File

Account

Field #	Field Name	Default Value	Required?	Format	Max Length	Comment
1	Identifier Type	"Account"	Y	AN	21
2	Identifier		Y	AN	14	Patient ID from payment form
3	Facility		O	DICT VALUE	10
4	Bill Number		O	AN	3
5	Insurance	"SP"	O	AN	12
6	Payment Code	"CREDIT"	O	SMONEY	12	Part 1: Default value equals "CREDIT". Part 2: Terminal Description overwrites if populated. If larger than 12 characters take left most characters
7	Payment Amount		O	AN	9	Payment Amount (Sub Amount)
8	Payment Comment		O	AN	45	AdditionalInfo1
9	Adjustment Code		O	AN	12
10	Adjustment Amount		O	SMONEY	9
11	Adjustment Comment		O	AN	25
12	Additional Comment		O	AN	25
13	Name on Card		O	AN	35	CardHolder Name
14	Credit Card Type		O	AN	20	Card Type (Visa, MC, DISC, AMEX)
15	Credit Card Expiration Date		O	AN	7
16	Credit Card Authorization Number		O	AN	20	Authorization Number
17	Service Date		O	DATE	8	Payment Transaction Date
18	Txn Number		O	N	5
19	Space Filler		O	AN	122

Guarantor

Field #	Field Name	Default Value	Required?	Format	Max Length	Comment
1	Identifier Type	"Guarantor"	Y	AN	21
2	Identifier		Y	AN	14	Guarantor ID from payment form
3	Facility		O	DICT VALUE	10
4	Bill Number		O	AN	3
5	Insurance	"SP"	O	AN	12
6	Payment Code	"CREDIT"	O	SMONEY	12	Part 1: Default value equals "CREDIT". Part 2: Terminal Description overwrites if populated. If larger than 12 characters take left most characters
7	Payment Amount		O	AN	9	Payment Amount (Sub Amount)
8	Payment Comment		O	AN	45	AdditionalInfo1
9	Adjustment Code		O	AN	12
10	Adjustment Amount		O	SMONEY	9
11	Adjustment Comment		O	AN	25
12	Additional Comment		O	AN	25
13	Name on Card		O	AN	35	CardHolder Name
14	Credit Card Type		O	AN	20	Card Type (Visa, MC, DISC, AMEX)
15	Credit Card Expiration Date		O	AN	7
16	Credit Card Authorization Number		O	AN	20	Authorization Number
17	Service Date		O	DATE	8	Payment Transaction Date
18	Txn Number		O	N	5
19	Space Filler		O	AN	122